Technology Device Use Policy


The purpose of this policy is to state what constitutes the acceptable technology device usage and what constitutes the misuse of SANY IT Resources.


Under the direction of the District Superintendent or his/her designee shall ensure compliance with this policy. The Operations Managers, Deans, and other members of management will implement this policy in their respective areas.


This policy applies to all members of the SANY Community who access and use the SANY's electronic information and information systems.


Refer to the Technology Terms and Definitions for terms and definitions that are used in this policy.


  1. Computer accounts and network access is provided for exclusive use by an individual or a group of individuals specified by SANY. Providing other individuals or groups access to your account or use of the district network is not allowed.
  2. Attempts to gain unauthorized access to any account, file or network which is not specifically provided for your use, including those systems not operated by SANY is forbidden and WILL result in immediate revocation of ALL accounts and network access provided for your use by SANY.
  3. Attempts to circumvent restrictions placed on your account or network access are forbidden.
  4. Computer services or network access at SANY are not allowed to be used for commercial purposes other than those that are involved in the running of the district.
  5. Incidental use of technology devices for personal, non-work-related purposes is acceptable. However, personal use must be infrequent during staff's free time and must not:
    1. Involve any prohibited activity
    2. Interfere with the productivity of the employee or his/her coworkers
    3. Consume system resources or storage capacity on an ongoing basis
    4. Involve large file transfers or otherwise deplete system resources.
    5. Result in a negative impact on district related uses.
  6. District network services, equipment, wiring or jacks may not be altered, removed or extended beyond the location of their intended use.
  7. SANY network resources may not be retransmitted outside of the SANY community. Examples include, but are NOT limited to: district licensed software.
  8. The district network is a shared resource. Excessive use of the network resources which inhibits or interferes with the use of the network by others is not permitted.
  9. District network resources may not be used to defame, harass, intimidate or threaten. 
  10. Use of SANY's computer services or network access for ILLEGAL purposes are expressly forbidden. Violations of any of the rules and regulations listed above can result in the suspension and/or revocation of any and/or all computer accounts and network access provided to you by SANY. Violations of district regulations or local, state and federal law will be referred to the appropriate authorities.
  11. SANY reserves the right to inspect any information or data residing on any of its systems whenever it is deemed necessary. All information, including personal information, placed on district systems or sent over the district network may be monitored. Use of SANY's computer and network systems, authorized or unauthorized, constitutes consent to monitoring of these systems.

Policy Compliance

IT resources, computer accounts, and network access is provided to students, faculty and staff of SANY as a privilege. The SANY, including district office and schools, reserves the right to terminate any user’s access to SANY IT resources, computer accounts, and network access at any time.

Suspected violations of this policy by a student must be immediately reported to the school Dean or his/her designee. The school Dean or his/her designee, will, in turn, notify the student’s parent(s) and review the facts of the incident with them. After giving the student an opportunity to be heard and reviewing the details of the case, consistent with the school Code of Conduct, the school Dean will determine an appropriate penalty.  If inappropriate student conduct has occurred, the student’s account may be closed for a designated period of time, and disciplinary action ranging from loss of Internet access privileges to suspension from school may be taken. Based upon all the facts and in the discretion of the school Dean or his/her designee, the school Dean will determine the final action to be taken. School will notify appropriate governmental or law enforcement agencies of any violation of this Policy, as required by law.

Suspected violations of the policy by a staff member should also be reported to the school Dean, who will review the facts of the incident and after giving all parties an opportunity to be heard, shall determine whether disciplinary action is required. If such action is appropriate, the user’s account may be closed for a designated period of time, as determined by the school Dean, and disciplinary action may be taken in accordance with the applicable Board Policies and school regulations and the terms of the employee’s employment agreement. Based on all the facts and the school Dean’s discretion, the school Dean will determine the final action to be taken. School will notify appropriate governmental or law enforcement agencies of any violation of this Policy, as required by law. 

Access to the internet, email or a computer account may also be revoked by the school for any established violation of a policy, rule or regulation of school. 

All users must promptly disclose to their teacher, supervisor, dean of school or operations manager any information they receive that is inappropriate or makes them feel uncomfortable.

Limitation of Liability

The SANY makes no guarantees about the quality of the services provided and is not responsible for any claims, losses, damages, costs, or other obligations arising from use of the network or accounts. Any additional charges a user accrues due to the use of the SANY’s network are to be borne by the user. The SANY also denies any responsibility for the accuracy or quality of the information obtained through user access. Any statement, accessible on the computer network or the Internet, is understood to be the author's individual point of view and not that of the SANY, its affiliates, or employees.


Science Academies of New York | SANY will provide support, challenges and opportunities for its students, and it will instill the necessary skills and knowledge in math, science, and technology to empower students, through high intellectual standards, preparing them for college, career, and citizenship.